Employee Retention

If employee retention is not at the forefront of your organizational goals this year, allow me to tell you why it should be.













In this era of the “great resignation” companies are facing unprecedented times when it comes to seeing their best assets leave their organization. Never have we seen employees resign in the millions world-wide as we have the past year or so. Without getting too deeply into the why this is happening and how we could have avoided the whole thing, let me remind you that a constant turnover of employees can be damaging for any team, in any industry. Not only does it cost organizations millions of dollars to replace an employeen worldwide, but it can also affect the employee morale and the culture of the organization.

That being said, the impact a high turnover rate has on an organization’s success is not debatable, but why is it so hard to retain employees and what is employee retention by the way?
Before we answer those questions, please let’s look into very common misconceptions about employee retention.

·       Employee retention does not start with an employee submitting a resignation

·       It is not negotiating with a candidate who has been offered more somewhere else

·       Employee retention does not include revisiting the benefit package at the time once you hear someone is considering searching for another employer

·       A good employee retention strategy is not offering them the possibility of growth at the time they have a leadership role pending with a competitor

Employee retention strategies should start with the onboarding program. Every employee who applies for a position in your organization should be able to tell the difference between that application and those many others submitted. It starts with a good application process, an excellent robust, yet short, interview protocol that includes the possibility of discussing the position and its responsibilities with employees who do it on a daily basis.

Employee retention happens with the employee entering their work space for the first time ever and feeling welcomed the very moment they step foot in your doors.

Employee retention takes place daily as the employee puts in their best effort in completing the tasks assigned and the manager shows appreciation for the effort. It even happens when that employee makes mistakes and is addressed for those gracefully and respectfully. Employee retention is every step of the training process for that employee.

                                              

The employee retention strategy for an organization does not end with training though, it goes on with the appreciation for the employee’s loyalty. It means celebrating their personal and professional accomplishments.

                                        

Some leaders want employees to separate their personal and professional lives, however have you ever stopped to consider how an employee’s mental health can affect their work? Employee retention means being flexible and understanding of the employees’ personal situations and how those can impact their ability to do the job. It is in your best interest as a leader of a team to have happy, dedicated employees and that can only be accomplished with a good work-life balance.

                                     

Employee retention means providing the employee who has demonstrated the appropriate leadership skills with the training and career path necessary to reach the next step of the career ladder. It does not mean creating a position for them if you don’t have one available. It means developing them into the leader you will need tomorrow and taping into your internal resources for your next leadership position. The mere possibility of growth can mean the difference between an employee who stays and one who searches for that possibility outside of your organization.

 

Employee retention is providing with team-building activities that allows not just for the team to work well together, but also challenge each other and tap into each other for their best talents.

                                     

Employee retention is crucial for organizational success!

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Attracting the best talent to create loyalty in your team

 

One of the first things a candidate looks for in a job posting is the salary!



Salary and benefits could be the deciding factor at the time of selecting between two offers.

Ideally as an organization you are conducting a market analysis every two years to make sure you are remaining competitive in your industry, however if you don’t want to go to those extremes, it’s simple, look to your competitors and find out how much they offer their employees. Then offer more!
To retain your best employees and attract those out there, you will need to invest. Paying your staff is the best investing decision you can make as an organization because in the end the benefits will be in your favor. 

And when paying, make sure you are rewarding longevity and loyalty! One of the biggest mistakes I have witnessed organizations make, especially after the COVID19 pandemic, is when leaders do not reward those who have remain with the organization for a long time. Perhaps they do not realize how much a high turnover can cost an organization. Let’s dive into it for a bit.



A turnover is the number of employees that leave a team in a specific period, which typically is a year (www.Bamboohr.com) divided by the number of employees that work for the team, multiplied by 100. For example, if 5 employees left your team last year and you have a total of 20 employees, your turnover rate is 25%. According to indeed.com the ideal turnover rate is as close to zero as possible, with very low performers exceeding the 10%. Go ahead an calculate your turnover rate, I’ll wait!

 

If your turnover rate is less than 10% you are doing something right and may not need to read on after all. But if you are like many leaders out there and your turnover rate exceeds 10% stay tuned. To find out how you can retain employees you need to find out why they leave in the first place. This is especially true in times of a pandemic, to learn more about those click here

 While there are many reasons why someone may choose to leave an organization, many times they leave for a better opportunity. A better opportunity does not always translate more money, but more benefits to the candidate. Benefits can include health plan coverage, PTO and other perks.

 


So if you are a leader in a relatively “small” organization, in other words you cannot compete with the higher payors, then consider making the benefit package appealing to your candidates. For instance, while salary may attract candidates to that posting, the benefits along with the salary you offer will help them choose you and stay with you. Let’s consider a receptionist who has an offer from company A for $15 hourly rate, and from company B for $13 hourly rate. Company A may offer more money, however their health plan will cost the employee more than $100 per paycheck, while company B will provide with free health plan. In this case it’s a no brainer! Company B pays less, but in long run it’s the best deal for the candidate. In addition, PTO will provide the employee with a more balanced life and thus companies should consider more PTO hours for their employees. I guess what I’m saying is, if your company like many others in these times of a pandemic is facing staffing shortages, high turnover and has no money to compete with the big fishes out-there, consider instead of offering sign on bonuses or increasing hourly rates, to make the entire benefit package more appealing to your prospective candidates.

Rewarding your employees for their loyalty, will be easier and cheaper than finding a replacement for them. A great way to keep them is showing the appreciation for their longevity. Consider, a yearly increase or annual bonus on the day of their anniversary. I've seen companies pay a bonus that equals the number of years of employment in the thousands. For example, on the employee's 5th year anniversary they get $5,000. I've also seen companies give a $1 hourly increase every year starting on the year of their anniversary. Again, it all depends on the financial state of the organization as well as the willingness to consider a rewards program that allows for employee retention. At the time of determining what is the best decision to make when wanting to reward loyalty, consider the employees in your team and their own desires and personal goals. For one employee a growth opportunity is sufficient to reward their loyalty, for another it might be the possibility of spending more family time, and thus more PTO will be more appropriate. This may be dependent on the generations within your workforce. For more information on how to reward based on generational particularities click here





That being said all the benefits of the world will do no good, if your organization does not offer a healthy work environment for their employees! Read this article  to learn how the mental health of the employee is impacted by the work-environment and why organization success is dependent on it. 

 

Staff retention in times of a pandemic

 Thank you! 


Two words with a powerful effect! 
That's no different in the corporate world. In times where we are all struggling to retain our best employees, and it seems harder than ever to secure new hires, it is more crucial than ever to show our appreciation to those who have remained loyal to the organization. I know I do not have to get into how much it costs organizations to replace employees, or to retain new ones, because I'm certain you are very aware of the negative effects of high turnovers. I do however, what you to retain your best staff! 

After all a company's most precious resources is that the humans! Your staff should be your #1 priority. They can break or make your organization and if you have not already considered that, it is in your best interest you start soon. Regardless of the industry, if you take care of your staff, they will take care of your clients. It is much easier to train happy, satisfied staff in customer service than it is training someone who has no intentions of staying long or putting their best efforts into the job. 



When you ask someone what they need to be satisfied at work their answers most times will fall into these categories: salary, growth opportunities, benefits, work-life balance, work environment and appreciation (Spector, & Spector, 1985). While I hope to create a series of blogs that will investigate each category extensively, I hope today you end this reading with a good idea of how you can retain your staff. 

To retain your best staff, you must provide them a compatible salary to begin with. Now let me say this because it is a source of frustration for me and many I know. If you are posting an opened position and instead of the actual salary, you are entering the words "compatible salary," you do not offer a compatible salary for that position. Be opened with your prospective candidates, it will save you and them a whole lot of time. Post the salary! If you have not done a market analysis do one soon. The competitors have and if they offer better benefits than you, while you may still fill your vacant positions, chances are you will always have vacant positions. For more about how to offer better benefits check out another blog on offering the right salary. 





Here's another important aspect of employee satisfaction, growth opportunities. You want to give them the opportunities to learn, grow and move on. If you have an employee who has been doing the same position now for years, you need to reconsider whether you truly offer growth opportunities in your organization. Also, before bringing someone in from outside of the organization, consider those that you currently have in your team. Even if you do not currently have any leadership positions available you should be training current employees who have presented either the desire to grow or you feel have leadership abilities into leadership positions. 

 

In these very difficult times, it is important to not just offer a good salary to employees, but a good health plan that won't break their bank. If you as an organization are not covering or contributing to their health plan, you need to reconsider as soon as possible. The most satisfied employees report having a good PTO plan with their organization (Spector, & Spector, 1985). Allowing your team to take time off to regroup and reconnect is essential for a healthy team. Which brings me to the next point, work-life balance. Your staff should not have to jump through hoops to be able to take 2 hours off one day to attend their children's open houses. Nor should they feel like they need to miss out on their children's lives to work for someone that has no compassion. If someone needs to change their work schedule slightly to be able to attend their loved one’s special occasions, so be it! Trust me, you'll have someone a lot more dedicated and devoted to the company's goals if they can balance their work responsibilities with their personal ones. 



Create an environment at work where no one is dreading coming in every day to work. This will help your attendance issues and productivity as well. Personally, I make it my responsibility to hear my team laugh daily. Walking through the halls and hearing someone laugh is music to my ears. If they can laugh at work, I know we're doing something well. Everyone is struggling with something in their personal lives and if the time they spend at work can bring them any opportunity to take a breather, then I'm happy. 

 

Staff appreciation is so important! Many people link appreciation to job satisfaction. No one likes working their butt off for someone who's only form of appreciation to their employees is the paycheck they get. If you are one of those who thinks by paying them, you're appreciating them, understand that you will always get out of them exactly what you pay them for. Depending on what industry you are in, to get your staff to do what they are paid for will cost you in the long run. If people come in and do just what is expected of them and then go home, your ship will eventually sink my friend. You want to empower them to do more, you want to instill creativity that will create ways of doing things differently, better, more efficiently. That will come with appreciation. Whether it's a handwritten thank you note, calling them out in a meeting for their extra effort or a gift card for going the extra mile, there are endless ways to show your staff you appreciate them and you do not need to go bankrupt to do so. 




Stay tuned for more information on how you can grow in each of these areas above to retain your best staff and create the best environment for your team. 



references

Spector, P. E., & Spector, P. E. (1985). Job Satisfaction Survey. American Journal of Community Psychology13(6), 693–713.

Employee wellness, why should you care about it?

 

The purpose of workplace wellness initiatives is to improve the employees’ health and general wellbeing (Grossmeier, 2020). Employee wellness contributes to a better organizational culture (Grossmeier, 2020). Employee wellness also helps team members achieve a better work-life balance thus allowing for a more engaged and productive employee. The initiatives are created as health promoting programs with measurable goals whose ultimate goal is to increase the employees’ ability to perform while also improving their well-being including their mental health. However, the benefits of employee wellness initiatives extent beyond the employees themselves, it can also improve the financial well-being of the organization. Every year, millions of dollars are spent on health insurance costs for employees, that cost seems to increase over time and that’s because insurance companies assume folks are getting sicker over time given their lifestyles and anticipate they will require more medical care with time (Grossmeier, 2020). Let us not forget also the ramifications we need to deal with when an employee is not in its optimum health (Mancl, 2019). For example, an employee who has suffered a heart attack will likely be out of work unexpectedly, and may not return to full duty for a while. A good wellness initiative will allow instead of employees to get healthier and thus decrease the costs associated with insurance premiers, which translate into less money invested by the organizations who offer health insurance premium coverage in their benefit package.



 


A workplace wellness intervention that my team and I have recently adopted is we have committed ourselves to eating healthier lunches and increase the number of steps we take daily. This all started after a number of our employees received recent lab results that called for them to make wiser decisions about what they were eating and how active they were before their health would continue to decline. While the intention was never that we lose weight some team members have reported weight loss, but more importantly we are all feeling better about ourselves. It has also helped us deal with stress better and has motivated some team members to adopt healthier lifestyles.



Finally, employee wellness should be a priority for leaders in all industries. Employees who are healthy and have a well-balanced life are more likely to be more effective and productive in the work they do. Employee wellness initiatives should not just aim to improve physical health, but just as importantly we should address the mental health of our employees and allow for psychologically healthier teams.

For more inforation on how to keep your team's psychologically healthy see my blog "The psychological health of your team."




 However, Mancl (2019) warns that leaders considering developing employee wellness strategies to consider a few factors first. First there are the financial costs associated with implementing a wellness program, however as leaders it's important to compare these with the costs of supporting an employee who is sick and whose insurance premium will continue to rise. In addition, to communicating the objective of the initiative to the team, the leaders must ensure the current atmosphere and organizational culture allows for the initiatives to be successful. For instance, an initiative that encourages employees to walk more during the day to increase physical activity won’t be successful if the employees are not permitted to leave their desks during their work hours. Moreover, Mancl (2019) encourages leaders to show their commitment to employee wellness by investing in resources that will educate the employees on healthier habits as well. One way to do this is by either partnering with a local gym or bringing some of those services on site. For any goal to be achieved, it must be measured and its important leaders have touchpoints along the way to determine whether or not the team is heading in the right direction (Mancl, 2019). A way I have seen employers fulfill this is by having employees create their own individual goals for health improvements and then report their progress. Also, a great way to know whether improvement has been achieved is during a health screening fair. To improve the odds of employee participation it will be important to engage them in the process of developing these strategies (Mancl, 2019). On that note, it’s important for leaders to know that participation may not be at 100% and in fact participation challenges (Mancl, 2019) should be expected. While participation may change over time with some employees dropping out and others joining in over time, consistency on the programs will be as way for leaders to show that they are truly committed.  Furthermore, to keep momentum and maintained the employees motivated it’s important to reward the progress and celebrate success!

 


To help you as a leader get into employee wellness and rip it's benefits here are a few small ways to go about achieving employee wellness. 

  • create a friendly competition with your team on who can get more steps in on a daily basis 
  • when providing your team with lunch include only healthy choices 
  • do away with unhealthy snacks on those vending machines, and instead include healthier options
  • encourage employees to park further from the office, so they can walk more every day
  • set up an alarm every hour to remind employees to get up and walk a bit 
  • encourage them to walk after eating during their lunch break rather than just sitting watching their phones 
  • provide with training on better work-life balance 
  • allow employees to take time off to re-charge 
  • create team-building activities that will also provide them with physical activties, but also allow them to take a mental break. For example, bowling together every month, or going out for walks as a group, softball or basketball teams within the organization..etc. 
  • if you can afford to, bring in a massage therapist for the team as a way to show your appreciation to them. 
  • provide educating material on creating better eating habits 
  • start a library where employees can exchange books with each other, and take one of their daily breaks to read quitely. 


    Feel free to share your own ideas on increasing employee wellness with us by commenting below. 
    Thank you for reading!  

References

Grossmeier, J., & Johnson, S. S. (2020). Factors Driving Exemplary Workplace Health and
               Well-Being Initiatives. American Journal of Health Promotion, 34(1), 105–106.

Mancl, C. (2019). Seven Steps to Creating Value-Driven Workplace Wellness Initiatives,
                              Professional Safety, 64(7), 12–13.

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Nobody wants to get back to work, so who are we going to blame for it?

 




In the last few weeks, we have seen another consequence of the pandemic that has come to no surprise to some of us. This time last year many were out of work because COVID19 had closed their businesses or because they were not considered essential workers. As a result of it, the unemployment rates skyroketed, and the leaders of our country took on the hard task of ensuring everyone would have enough to provide for their families. Those in industries like the hospitality industry appreciated the decision, as the uncertainty of the time it would take to get back to normal and the lack of childcare for some families kept them from being able to seek a job elsewhere. 


Under the Stimulus bill in addition to tax breaks the bill offers families $300 weekly payments according to MSN.com back in March 2021. The American People Rescue Plan stimulus has been slightly updated this year, as at the beginning of the pandemic, so rightly the benefits were more extensive. However, at this point of the pandemic many are calling for the benefits to cease. The reason for it being, in December 2020 the long-awaited vaccines were being deployed throughout the United States. It was expected that by the Spring of 2021 mostof the citizens having been vaccinated, things would be back to normal. However, as you have noticed things are far from over. As of two days ago 290 million doses have been administered, although a little over 132 million people have been fully vaccinated, closed to only 40% of the total U.S. population has been fully vaccinated. While the reasons for that might be subject for another writing, the truth is we haven't vaccinated even half of the United States citizens, and businesses are now getting back to, well, business. 


If you have taken your family to a restaurant lately for example, you have likely experienced slower service, not so much because of the COVID19 restrictions, but because of the lack of workers. On May 5th, my family and I went out to celebrate my oldest 15th birthday, and the restaurant manager, was our waiter and cook. 😨 in whatever, little time he had in between tasks we chatted a bit, and discussed why workers don't want to get back to work. Yeah, we talked about the government stepping in a bit too much by helping a little too much, but we also talked about what are leaders and organizations doing to their workforce that would put them in such a situation. 


While we all know for many workers especially does in the hospitality industry they are being paid more to be at home collecting unemployment than they are to be at work, I want talk about why did we get here in the first place. Many workers are citing reasons for their unwillingness to return to work as lack of benefits such as, paid time off, health insurance and the way their leaders treat them. Many restaurant workers depend on tips more than salary to support their families. Restaurant owners often deny their workers benefits, and let's face it, if they did chances are services and products would increase in price which, at the end would affect us all, however here we are now with many restaurants operating at limited capacity now that restrictions have been lifted because there are no workers. 



A recent poll I posted on LinkedIn, showed folks are divided as to whether the organizations or businesses are to be blamed for their workers unwillingness to come back, or is it the government for helping too much. However, as always, I'm a strong advocate of employee experience. I do believe  that people know the unemployment benefits won't last long, (the current bill has an end date of September 6, 2021) and with the eminent need to return to work soon for everyone they know they have to secure their positions before there are no opened positions anywhere. But really who wants to get back to an oger for boss and no benefits, while working harder than ever? And let me tell you something, this isn't a concern that should be unique to the hospitality industry either. Leaders in other industries including the health care industry should learn from this experience as well. There are those in the hospitals whose funds are dependent on Medicaid for their operations, who should anticipate budget cuts as a results of the Nation's debt for paying all these stimuluses. 

If you, as a leader have not considered how this is going to affect you and your business in the near future, you better start brainstorming because this is eminent. 

Businesses are now offering bonuses to sign on workers and thankfully many are opting to include benefits in the package they offer their newcomers. However, now more than ever it's important to give employees a reason to continue working for you. Whether you need to do a market analysis and ensure you are remaining competitive with those out there who offer the same as you, or you need to add benefits to the ones you already offer, every leader of every organization should be brainstorming right now on how they are going to retain their employees or soon they will be facing even more financial difficulties as anticipated. 

So, what do employees want? They want to feel appreciated; they want to be listened to. You appreciate those who work for you by paying them well, by encouraging and supporting their professional growth. Employees are listened to when they are engaged in the decision-making process, not when a decision is made in the C-suite and then shoved down everyone's throat. Show them respect! Your employees is your first customer. You make them happy, and everything else will fall into place. So enough with the patient and customer experience already. Let's start with employee experience and even your customers will appreciate it! 


When your employees are happy everyone wins! 









references 

Carlsen, A., Huang, P., Levitt, Z., & Wood, D., (2021). 
How Is The COVID-19 Vaccination     
      Campaign Going In Your State? The Coronavirus Crisis. Updated May 28,
      2021. 
https://www.npr.org/sections/health-shots/2021/01/28/960901166/how-is-the-covid-19-
     vaccination-campaign-going-in-your-state

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The challenges of e-leadership

The challenges of e-leadership 






Just a few months ago those of us in leadership positions were accustomed to coming into the office in the morning, saying good morning and getting right to business with the staff. From the morning huddle, to sharing a cup of coffee in the breakroom and then on to other tasks that often required me visiting their cubicles or walking over to the other areas of the office to make myself available to those not in my immediate proximity, my days were filled with quick conversations, funny and not so funny jokes and more steps, definitely more steps and less snacks. Then COVID19 happened and changed everything, and did so, fast, so fast that we have yet to grasp exactly what’s happened even two months into the ordeal.  
The current global situation forced many of us to exercise a different management style than we’ve been used to all along. Many have lost their jobs and for those of us who still have one, while grateful, our world has been shaken to say the least. The team I got so used to seeing daily became a virtual team, I can hear and read, but no longer see. The office I had so carefully decorated to reflect my style and create a space that would allow me to become productive, turned into a laptop I bring everywhere to monitor staff, communicate with them and do video conferences from the comfort of... wherever I’m at that day. Communication has been a challenge as a quick question or answer now requires a lot of typing and careful consideration of my words, as a virtual world doesn’t do away with professional acceptable communication. I often must remind myself not to abbreviate during my textual communication and reading the messages over and over before sending them out to make sure the context is not just appropriate but carries no unwanted “tone.” Because let’s face it, if communicating via email to someone who’s left to interpret your writing however they please wasn’t hard enough, try sending a message through instant messaging to someone who’s falling back on productivity or doesn’t appear to be doing what they are supposed to.  

                     

Communicating professionally by employing proper grammar (and I know you've noticed my lack thereof) with a virtual team isn’t the only challenge though, try boosting collaboration between team members (Darics, 2020) who are no longer physically together. While working remotely everyone is expected to perform and complete tasks efficiently, however things happen in real life practice and that still holds true in a remote digital environment. Staff get sick, systems crash, and work needs to still be completed and thus reassigning needs to happen, and it’s no longer as easy as letting the person in the next cubicle know someone will be out for the day, to answer their phone calls and respond to their messages. Team members must interact in order to work together towards a common goal (Cascio, & Shuryngailo, 2003). The separation by distance and time can often present a barrier. Fortunately, technology advances allow for team members to communicate with each other electronically. In addition, video conferencing has gained momentum given the current situation with even school districts around the globe making use of the different platforms to teach students. Moreover, as leaders we must continue to make use of our abilities to maintain the workforce motivated and working towards the organizational goals while making use of the resources available to use whether it be a phone call, email, video chat or video conferences.  





                    




  And while you might have read this article hoping for some advice, I'm here to tell you, I have none! I'm navigating new territory here, but one thing I will say, hang in there. Enjoy it while it lasts, because as my father used to say, "this too shall pass."

Cascio, W.F., & Shuryngailo, S. (2003). E-leadership and Virtual Teams. Organizational Dynamics. 31 (4) 362-376.  
Darics, E. (2020). E-Leadership or “How to Be Boss in Instant Messaging?” The Role of          Nonverbal Communication. International Journal of Business Communication57(1), 3–         29. https://doi-org.proxy1.ncu.edu/10.1177/2329488416685068   

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